February 21, 2009
SOLON, Oh - During the December Board of Directors meeting, there was much discussion on the administrative overhead and lack of effectiveness regarding the Club’s current $100 annual fundraising obligation policy. This fundraising policy has been in place for the past 7 or 8 years, however no longer is very effective. During this meeting suggestions were made for possible modifications to this policy. In our February Board of Directors meeting, which was held on Wednesday, February 18th, we continued this discussion. A motion was made (and subsequently unanimously approved by ten members in attendance) to modify our club’s fundraising policy as follows.
Effective, May 1, 2009 (which is the start of our Club’s fiscal year), the Solon Stars will eliminate the $100 per year fundraising policy. Instead, the Club will implement an event-based fundraising policy that will set family level expectations as fundraising events are planned throughout the year. Going forward, the General Board of Directors will set expectations for each family as fundraising events are planned. In addition to our swim meets, the Club will likely sponsor one or two large fundraising events per year for which fundraising expectations will be established by the board in advance.
Adopting this policy change at this time will reduce the administrative overhead associated with the existing policy, eliminates much confusion that exists as a result of this policy, and allows the Club to focus its fundraising efforts on fewer, larger events. One immediate implication of this policy change is that we will no longer be selling satellite gift certificates starting with the upcoming Long Course season.